IGLYO Full-Time Programmes Officer | Application Pack

About this Application Pack

We're looking for a motivated full-time Programmes Officer to join our IGLYO Secretariat in Brussels Belgium. Please read through the application pack to learn more about the role and profile, salary and benefits, application process and selection details, and send us your application as per our instructions by 18 June 2023 at 23:59 CEST.

You can also download this full call in PDF here.

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Introduction

IGLYO — The International LGBTQI Youth & Student Organisation is a member-based youth and student network, with 111 Member Organisations in 41 Council of Europe countries. IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition.

IGLYO strives to ensure the voices and experiences of LGBTQI young people are present and heard by decision-makers at European and international levels, by implementing and designing research and policy work in areas such as inclusive education, health and bias-motivated hate-crime and hate-speech.

To create an influential collective of young activists, IGLYO also builds the confidence, skills and experience of LGBTQI youth through cross-cultural exchange and peer learning activities. More information about IGLYO’s work can be found at www.iglyo.com.
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IGLYO Organisational Structure

IGLYO is currently structured as follows:

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Working at IGLYO

The secretariat of IGLYO is based in Brussels, Belgium, and comprises a 10-person team, working in a variety of different areas. We try to foster a collaborative and supportive work environment which is flexible and allows everyone to achieve their best work. Joining IGLYO means being a key part of a huge network, and with this comes the responsibility to keep abreast of issues of importance to LGBTQI youth, and be adaptive and open to new perspectives.

There is no typical week in this role. From day to day you could be hosting an online webinar, organising a capacity-building event for international activists, designing a workshop on LGBTQI inclusive events, liaising with the policy and communications team, and helping out with drafting a new project application. It requires a flexible, enthusiastic and self-motivated person with a passion for LGBTQI liberation and a good understanding of project management and capacity-building.
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Programmes Officer Profile

Role and Responsibilities

Capacity Building and Training

• To work closely with IGLYO’s Programmes Manager to assess, design, develop, implement, monitor and evaluate IGLYO’s overall capacity building programme
• To facilitate a range of capacity building events, including conferences, study sessions and seminars, both online and offline
• To support and mentor learners, member organisations and event participants

Event Organisation

• To plan, organise and coordinate events, both online and offline, in collaboration with other staff and board members
• To maintain communication with event participants, in preparation, during and post event phases
• To coordinate logistics of events, including identifying, negotiating and managing relation with suppliers (accommodation, transportation, catering, other services) in collaboration with the finance and administration team
• To keep accurate records of all the event participants and processes
• To write event reports

General

• To contribute to the staff team to ensure the smooth running of the office on a day to day basis
• To prepare reports and other relevant documents for the Board, the Executive Director, and funders as required
• To support with the organisation of team meetings, board meetings, the general assembly and other events as required
• To assist with the management of project budgets and prepare financial reports
• To help preparing project proposals for various funders.
• To undertake other duties which may be reasonable required from time to time
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Personal specifications

At IGLYO, we recognise how many barriers and obstacles people from marginalised communities need to overcome to acquire many of the specifications listed below. We are trying to balance the best interest of the organisation with a fair equitable hiring practice. With this in mind, IGLYO will provide training and support to the hired individual to the best of its abilities during the first year of employment.

Required

• At least one year of experience in event organisation or management;
• At least one year of experience in project management;
• Have LGBTQIA+, gender & diversity knowledge & experience;
• Have been involved in youth or student organisations, have experience in youth work;
• Excellent organisational & numerical skills;
• Ability to plan and organise one’s work by identifying and scheduling steps leading towards  accomplishing tasks;
• Ability to work autonomously and to organise workload, resources and priorities effectively
• Excellent communication skills: reflective and empathic listening;
• Good spoken & written English;
• Excellent IT skills with extensive experience of using Microsoft Office & Google Drive;
• Willingness to travel up to 15% of the time, and work occasionally on weekends or during unsociable hours

Desirable

• Experience (paid or voluntary) in moderation, facilitation, coaching, mentoring;
• Experience of working for a membership-based organisation or for a human rights organisation
• Public speaking skills;
• Knowledge and experience of non-formal education, training design and delivery
• Knowledge of online facilitation tools & platforms
• Knowledge of LGBTQI advocacy
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Job Information

Job Title

Programmes Officer

Salary (Gross)

• 2,300 – 2,500 EURO gross per month (starting at the range appropriate with the candidate’s experience)
• Prime de Fin D’année – this is a 13th month salary, paid in December, taxed slightly differently.
• Double Pécule de Vacances – this is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month.

Benefits

• 7.00 € lunch voucher for every day worked – averaging at 140.00 €/month
• Monthly local travel subsidy – this payment depends on where you live & what form of travel you take to the office
• Yearly training allowance
• Relocation costs covered up to €250
• Up to 12 weeks working remotely per year

Holiday Entitlement

• 22 days annual leave (in addition, Belgium has 10 public holidays for which we allow certain flexibility)
• Additional 5 days annual leave between 25-31 December

Working Hours

37.5 hrs per week (5 days), core working hours between 09:30 & 16:00 CET

Line Manager

Programmes Manager

Contract

Permanent full-time under Belgian Law

Place of work

Brussels, Belgium

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Application procedure

Who can apply?

Candidates must be eligible to work in Belgium at the time of application, as IGLYO does not currently have the capacity to sponsor work visas.

IGLYO particularly welcomes applications from women, trans, non-binary and intersex people, individuals from Black communities, other communities of colour and ethnic minorities, migrants and refugees, people with disabilities, people living with HIV, and people under 30 years old.
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How to apply?

Please follow these simple steps to apply:

1. Please read through the job description and personal specifications above.

2. If you feel ready for this role, download and fill out our Experiences & Qualifications form, which will act as your CV. You will need to upload this form as a PDF in our Online Application Form (see below). Please make sure you DO NOT include your personal details (name, surname, phone number) in the PDF to ensure we can anonymise your application.

3. Prepare your answers to the questions we’re asking in the “Application” section of the Online Application Form.

4. Think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc. who were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position.

5. Once you have everything, fill out and submit the Online Application Form by 18 June 2023 at 23:59 CEST.

Please note that we will only accept complete applications submitted through the online application form. Applications via email will not be considered.
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Selection details

If your application is successful, you will be notified by email on 21 June 2023 and will be asked to attend a first online interview scheduled between 26 and 27 June 2023. Please note that you will receive an assignment to complete ahead of this first interview if you are selected.

The top candidates will be asked to attend a second interview on 29 June 2023.

The successful candidate will be expected to take up their post in the end of July or beginning of August; the start date is negotiable.

Informal enquiries about the post can be sent to IGLYO’s Programmes Manager, Viola Bianchetti (she/her) at viola@iglyo.com.

We look forward to your application!