IGLYO Full-Time Programmes Manager | Application Pack

Introduction

IGLYO — The International LGBTQI Youth & Student Organisation is a member-based youth and student network, with 108 Member Organisations in 43 Council of Europe countries. IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition.

IGLYO strives to ensure the voices and experiences of LGBTQI young people are present and heard by decision-makers at European and international levels, by implementing and designing research and policy work in areas such as inclusive education, health and bias-motivated hate-crime and hate-speech. To create an influential collective of young activists, IGLYO also builds the confidence, skills and experience of LGBTQI youth through cross-cultural exchange and peer learning activities. More information about IGLYO’s work can be found at www.iglyo.com.

IGLYO organisational structure

IGLYO is currently structured as follows:

Working at IGLYO

The secretariat of IGLYO is based in Brussels, Belgium, and comprises a small 10-person team, working in a variety of different areas. We try to foster a collaborative and supportive work environment which is flexible and allows everyone to achieve their best work. Joining IGLYO means being a key part of a huge network, and with this comes the responsibility to keep abreast of issues of importance to LGBTQI youth, and be adaptive and open to new perspectives.

There is no typical week in this role. From day to day you could be developing a new programme, writing a grant application, liaising with the advocacy team, and carrying out performance management with your direct reports. It requires a flexible, enthusiastic and self-motivated person with a passion for LGBTQI liberation.

Role & Responsibilities

Oversight of IGLYO’s programmes

The Programmes Manager is responsible for overseeing the implementation of all of IGLYO’s programmes, including the Activist Academy, International Conferences, capacity-building programmes, Study Sessions, IGLYO’s Regranting project, and any other activities which fall under programmes. Oversight includes:

• Logistical planning
• Venue, catering and other aspects of event management
• Content design
• Implementation of non-formal learning techniques
• Engaging with consultants and collaborators
• Creating feedback mechanisms for participants
• Reporting on programme activities to funders
• Crisis management and problem solving
• Management of regranting operations (evaluate and select grant proposals, contract grantees, monitor implementation of grants, reporting)
• Development of new programmes

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Grants & Project Management‍

The Programmes Manager will oversee many aspects of the work plan which includes:

• Monitoring grant application deadlines
• Securing new funding streams
• Adhering to reporting deadlines
• Collaboration with the wider IGLYO team; the communications officer, the finance manager, etc
• Managing last minute changes due to unforeseen circumstances
• Diligent record keeping in terms of receipts, contracts, and invoices

Team management

The Programmes Manager has two members of staff which report directly to them; the Programmes Officer and the Engagement Officer. The Programmes Manager will therefore be their line manager and oversee elements of their management including:

• Performance management
• Skills development and mentoring
• Periodic performance reviews

Shaping IGLYO

As part of one of the managers at IGLYO, the Programmes Manager will play a role in shaping the organisation in terms of strategic decisions and the direction of the organisation.

Personal specifications

At IGLYO, we recognise how many barriers and obstacles people from marginalised communities need to overcome to acquire many of the specifications listed below. We are trying to balance the best interest of the organisation with a fair equitable hiring practice. With this in mind, IGLYO will provide training and support to the hired individual to the best of its abilities during the first year of employment.

Essential personal specifications

• Fluent spoken and written English
• Eligible to work in Belgium
• Extensive knowledge of LGBTQI youth rights and issues
• Experience designing and implementing programmes
• Experience in facilitation, training and education
• Excellent project management and organisational skills
• Experience in grant writing
• Experience managing multicultural projects and partnerships in an intersectional manner
• Willingness to travel up to 15% of the time, and work occasionally on weekends
• Experience coordinating  and mentoring diverse professional teams

Desirable personal specifications

• Experience with designing programmes internationally
• Experience in budgeting and financial management
• Good knowledge of international human rights mechanisms
• Knowledge of another European language
• Proven experience networking, and relationship-building skills

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Job Information

Job Title‍

Programmes Manager

Salary (Gross)

• 3,200 – 3,800 EURO gross per month (starting at lower range)
• Prime de Fin D’année – this is a 13th month salary, paid in December, taxed slightly differently.
• Double Pécule de Vacances – this is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month.

Benefits

• 7.00 € lunch voucher for every day worked – averaging at 150.00 €/month
• Monthly local travel subsidy – this payment depends on where you live & what form of travel you take to the office
• Yearly training allowance
• Relocation costs covered up to €250
• Up to 12 weeks working remotely per year

Holiday Entitlement

• 22 days annual leave (in addition, Belgium has 10 public holidays for which we allow certain flexibility)
• Additional 5 days annual leave between 25-31 Dec

Working Hours‍

37.5 hrs per week (5 days), core working hours between 09:30 & 16:00 CET

Line Manager‍

Executive Director

Contract‍

Permanent full-time under Belgian Law

Place of work‍

Brussels, Belgium

Who can apply?

Candidates must be eligible to work in Belgium at the time of application, as IGLYO does not currently have the capacity to sponsor work visas.

IGLYO particularly welcomes applications from women, trans, non-binary and intersex people, individuals from Black communities, other communities of colour and ethnic minorities, migrants and refugees, people with disabilities, people living with HIV, and people under 30 years old.

How to apply?

Please follow these simple steps to apply:

1. Please read through the job description and personal specifications above or in the PDF version.
2. If you match the essential criteria, download and fill out our Experiences & Qualifications form, which will act as your CV. You will need to upload this form as a PDF in our Online Application Form (see below).
3. Prepare your answers to the questions we’re asking in the “Application” section of the Online Application Form.
4. Think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc. who were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position.
5. Once you have everything, fill out and submit the Online Application Form by 1 March 2023 at 23:59 CEST. Please note that, to ensure the safety of your uploaded documents, you will be asked to log in to one of your accounts that can access Google Forms before filling the form.

Applications for this position closed on 1 March 2023 at 23:59 CEST.

Please note that we will only accept complete applications submitted through the online application form. Applications via email will not be considered.

Selection details

If your application is successful, you will be notified by email in early March and will be asked to attend a first online interview scheduled between 13 March and 15 March 2023. The top candidates will be asked to attend a second interview on 17 March 2023.

The successful candidate will be expected to take up their post within one month; the start date is negotiable.

Informal enquiries about the post can be sent to IGLYO’s Executive Director Bella FitzPatrick (she/her) at bella@iglyo.com.