IGLYO Grants Programme 2023
Open Call for Members based in the EU

Application deadline: 23 April 2023 at 23:59 CET

You can also download this full call in PDF here.

Introduction

IGLYO — The International LGBTQI Youth & Student Organisation is the world’s largest LGBTQI Youth and Student member-based organisation, counting more than 100 Member Organisations in over 40 countries across the Council of Europe Region. 

IGLYO’s mission is to advance the rights of LGBTQI youth, fight for equality and inclusion, and empower LGBTQI youth voices through international training and events, thematic research and advocacy campaigns, online tools and resources, networking activities, and more.

IGLYO is excited to announce the opening of its IGLYO Grants Programme, or “Financial Support to Third Parties”, as funded by the CERV Programme 2021-2027 of the European Commission. The IGLYO Grants Programme 2023 is a continuation of our Mentoring Project 2021/2022.

This grant scheme is open only to IGLYO’s Member Organisations registered in European Union Member States. 

About the Grants Programme

IGLYO aims to increase the impact of its work by supporting its Members’ activities on the ground, as well as their work directly addressing the needs of local communities. To this end, IGLYO will award 3 grants of €10,000 each to 3 of its Member Organisations from EU Member States.

Through this call, IGLYO’s Member Organisations registered in the EU are invited to submit simple concept proposals for projects in one of the three areas below, and IGLYO will provide technical and financial assistance to three selected proposals by working closely with the implementing organisation. 

The proposals can be for initiatives or activities complementing other projects that the organisations already implement. Should IGLYO approve your concept proposal, you will be asked to develop a more detailed plan and budget with support from with IGLYO’s team.

Topic areas to be addressed

The proposals for projects to be granted should address needs and develop or support existing activities within one of the three following streams, in order to diversify the reach and impact of the regranting scheme. The three streams are:

1. Working towards inclusive education systems
   The project funded under this stream will include activities directly connected with national education systems, be it national advocacy or policy work, research on school bullying, drafting inclusive policies or curricula, campaigning for inclusive schools’ awareness, building capacity of schools, education faculties or other education professionals, or students training.
2. Empowering young LGBTQI communities
   The project funded under this stream will include activities related to community building and empowerment: training, setting up supportive services, outreach, as well as activities with other target groups that will contribute closely to empowering LGBTQI youth. 
3. Building stronger organisations
   The project funded under this stream will include activities that aim to strengthen the functioning of organisations, including, but not limited to, training for staff or volunteers, institutional structures assessments, implementation of necessary internal procedures and systems, governance initiatives, strategic objective processes, retreats, etc.

Important practicalities before applying

More detailed information is provided in the annexed Terms and Conditions section, which all applicants are required to read carefully and agree to, please make sure to but here are some elements to already consider: 

• You must be an IGLYO Member Organisation. If you are unsure whether your organisation is a Member, please refer to our full Members’ list here. Any outstanding membership fee or event participation fees must be settled before submission of final application;
• Your organisation must be registered in a European Union Member State; 
• Your organisation must be able to appoint a Project Coordinator who will work closely with IGLYO’s Programmes Department, thus increasing the capacity of your organisation to design, implement and evaluate projects; 
• The maximum amount of IGLYO’s financial assistance is €10,000.
• The projects must be implemented and completed before 15 November 2023.  

Indicative Timeline

• Application process: 22 February – 23 April 2023 at 23:59 CET
• Selected projects announcement: Early May 2023
• Project implementation deadline: 15 November 2023

Application form

Please carefully read the Terms and Conditions and submit a proposal by filling in this Concept Proposal Form, before 23 April 2023 at 23:59 CET. 

Questions and contact

If you have any questions, please write an email to Tudor, IGLYO’s Programmes Manager, at tudor@iglyo.com. 

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Terms and Conditions for IGLYO Grants 2023

General conditions

IGLYO Grants 2023 (the Programme) is a grant assistance opportunity provided by the International LGBTQI Youth and Student Organisation (IGLYO) to three of its Member Organisations (MOs) registered in one of the European Union Member States. 

The Programme takes place over a period of maximum 9 months, which includes a number of online meetings, one visit from an IGLYO staff member, and financial support for the project implemented by the MO. IGLYO Grants 2023 is funded by the Citizens, Equality, Rights and Values (CERV) Programme 2021-2027 of the European Union.

By agreeing to participate in this Programme, the MOs and the assigned Project Coordinator will abide by the Programme and IGLYO regulations, in addition to complying with their national laws that may be relevant to their participation, such as, for example but not limited to: gathering in groups in public or private spaces, video/audio recording in public spaces, creating and visualising content that addresses LGBTQI issues, accounting, etc. 

The Programme is based on a simple format: 

• IGLYO launches a call for proposals within its network of MOs;
• MOs can submit concept proposals using the concept proposal form provided by IGLYO as part of the call. The proposals must describe an initiative that the MO will implement at national or local level; 
• The initiative can have many formats, including and not limited to: training, workshops, meetings, resource development, consultancy projects, travel, as long as they clearly serve the objectives of one of three funding streams below. The initiative can add on or support already existing activities and projects of the MOs;
• All concepts must select one of the following funding streams: 

1. Working towards inclusive education systems
   The project funded under this stream will include activities directly connected with national education systems, be it national advocacy or policy work, research on school bullying, drafting inclusive policies or curricula, campaigning for inclusive schools’ awareness, building capacity of schools, education faculties or other education professionals, or students training.
2. Empowering young LGBTQI communities
   The project funded under this stream will include activities related to community building and empowerment: trainings, setting up supportive services, outreach, as well as activities with other target groups that will contribute closely to empowering LGBTQI youth. 
3. Building stronger organisations
   The project funded under this stream will include activities that aim to strengthen the functioning of organisations, including, but not limited to trainings for staff, institutional structures assessments, governance initiatives, retreats, etc.
   

• IGLYO will select three proposals and the MOs will be invited to prepare, with assistance from IGLYO, more detailed project plans and budgets and to designate a Project Coordinator;
• The Project Coordinator from the side of the selected MO will serve as a main liaison between IGLYO and the grant recipient (the MO) and will be responsible for the timely and effective implementation of the project activities and report;
• IGLYO will offer technical assistance to the three MOs by working with their assigned Project Coordinators to plan, implement and monitor the projects, through regular online meetings and one visit by one IGLYO staff member;
• IGLYO will offer financial assistance to the three selected MOs by regranting the MO by means of a grant contract, and will transfer 80% of the grant total amount as an advance. The remaining 20% will be transferred upon the submission and approval of the project report;
• IGLYO will be flexible with regards to the disbursement of funds; the “80% advance/20% reimbursement” rule can be amended in specific situations or for MOs with lower financial capacity;
• One representative of IGLYO can travel to visit the MO before or during the implementation of the project, to provide further assistance, contribute to facilitation, help with the organisation, etc, and travel expenses will be covered by IGLYO; 
• After the implementation of the project is completed, the Project Coordinator must submit a brief report to IGLYO, with an evaluation of the benefits of participating in the Programme  for the MO, using a template provided by IGLYO. Upon the approval of the project report, IGLYO will transfer the remaining 20% of the total grant amount;
• The Programme debuts in February 2023, with the publication for the call for proposals, and finishes in November 2023, with the approval by IGLYO of the reports submitted by the MOs.

Who is eligible to participate

IGLYO Grants 2023 is open to IGLYO’s Member Organisations which will submit a complete proposal (as announced on IGLYO social media channels, and on the website www.iglyo.com) and which cumulatively meet the following criteria:

• are approved members or have been provisionally approved by IGLYO’s Board but have not been ratified by the membership at the time of call;  
• are registered as legal entities in a EU Member State; 
• commit to have all their membership dues and fees paid before IGLYO and the MO agree on the final proposal;
• have an organisational bank account;
• are able to designate a Project Coordinator who will maintain communication with IGLYO’s team (in English) and who will work to timely and effectively design, implement and report on the project as reflected by the approved proposal.

Criteria for selecting, evaluating and agreeing on proposals

IGLYO will convene a panel which will be in charge of selecting three proposals from all the proposals received from IGLYO’s MOs. Below is a non-exhaustive list of some of the criteria that will form the basis of the selection:

• The submitting MO meets all the aforementioned eligibility criteria;
• The submitting MO has been involved in any of the three topic areas of work in relation to LGBTQI youth issues; 
• The proposal meets quality criteria such as following the instructions of the application form; being logical and clearly explaining the relation between the problem, the solution and the results; having a realistic budget; demonstrating impact; describing the benefits that the submitting organisation will gain from participation in this project; 

Please note that the panel can contact submitting organisations and ask for clarifications regarding aspects in the proposals before a decision is made.

How will the financial support be disbursed

IGLYO will cover the expenses directly associated with the implementation of the proposal submitted by the MO. The expenses can be, for example and not limited to: project coordination costs (salary or consultancy fee), consultancy fees for services, such as, for example, design of publications, campaigns, training, or delivery of trainings and workshops; accommodation, transportation, venue rental, catering, stationery, printing costs. Equipment costs can be covered only if the equipment is essential to the functioning of the organisation. Other direct expenses such as stipends, office long term rent, cash incentives, bonuses, cannot be covered. 

IGLYO and the Project Coordinator will analyse all expenses included in the proposal and IGLYO will communicate clearly to the Project Coordinator if there are ineligible expenses among them, before the final version of the proposal is agreed by IGLYO and the MO. 

The maximum amount that one MO is eligible to incur expenses for is Euro 10,000. 

IGLYO will not be responsible for any delays caused by the international bank transfer. 

IGLYO will make available to the implementing MO and the Project Coordinator a set of project monitoring and budget monitoring tools which will be shared on an internet cloud service. Among these, an Expense Log will evidence all expenses incurred in the project and the remaining balance. IGLYO will create the template for the Expense log and share it with the Project Coordinator. 

All the expenses will have to be done according to the law of the country where the MO is based. No illegal services/goods will be purchased by the MO, and IGLYO is not responsible if the purchase of the services/goods is not done in compliance with the national law of the country where the MO is based.

Additional limitations

IGLYO reserves the right to adjust or shut down the project at any time on the suspicion of fraudulent participation, and IGLYO especially has the right to investigate possible misuse of money, or services/goods. 

If the MO decides to cancel the initiative for reasons that are in the control of the MO and after some expenses have already incurred, the MO should make any effort to refund IGLYO the amount corresponding to the goods/services already purchased and that will not be used. Otherwise, IGLYO has the right to continue to implement the initiative even without the involvement of the MO. 

If the MO decides to rescind the partnership with IGLYO and still continue to implement the initiative, IGLYO will be allowed to report on its contribution (financial and technical) to the initiative implemented by the MO, even if the MO decides to continue the implementation outside of this Programme.

Use of personal information

IGLYO will collect limited personal information from the people involved in the initiatives and in the collaboration with IGLYO for the exclusive purpose of donor reporting and quantifying the results of the Programme. This information might include: full ID names, pronouns, email address, phone number, and bank account information. 

This information will only be used so that the selection process if successful, by being able to contact the submitting MOs, to ask for clarifications, to negotiate the proposal and to agree on the final version of the proposal to be implemented; so that payments are made accurately and initiatives that involve participants are recorded as having taken place. 

IGLYO will not use this information for any publicity or promotion or further contact with the participants. However, these provisions do not impact how IGLYO can use participants’ information in promotions and social media campaigns, as long as their consent is secured before promotions and social media campaigns are published.

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Privacy Terms (Effective date: 01.01.2021)

IGLYO aisbl (“us”, “we”, or “our”) operates iglyo.com (hereinafter referred to as “Service”).

Our Privacy Policy governs your visit to iglyo.com, and explains how we collect, safeguard and disclose information that results from your use of our Service.

We use your data to provide and improve Service. By using Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions.

Our Terms and Conditions (“Terms”) govern all use of our Service and together with the Privacy Policy constitutes your agreement with us (“agreement”).

Definitions

SERVICE means the iglyo.com website operated by IGLYO aisbl.

PERSONAL DATA means data about a living individual who can be identified from that data (or from that and other information either in our possession or likely to come into our possession).

USAGE DATA is data collected automatically either generated by the use of Service or from Service infrastructure itself (for example, the duration of a page visit).

COOKIES are small files stored on your device (computer or mobile device).

DATA CONTROLLER means a natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your data.

DATA PROCESSORS (OR SERVICE PROVIDERS) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively.

DATA SUBJECT is any living individual who is the subject of Personal Data.

THE USER is the individual using our Service. The User corresponds to the Data Subject, who is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

0.1. Email address

0.2. First name and last name

0.3. Phone number

0.4. Address, Country, State, Province, ZIP/Postal code, City

0.5. Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link.

Usage Data

We may also collect information that your browser sends whenever you visit our Service or when you access Service by or through any device (“Usage Data”).

This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access Service with a device, this Usage Data may include information such as the type of device you use, your device unique ID, the IP address of your device, your device operating system, the type of Internet browser you use, unique device identifiers and other diagnostic data.

Location Data

We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our Service, to improve and customize our Service.

You can enable or disable location services when you use our Service at any time by way of your device settings.

Tracking Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

0.1. Session Cookies: We use Session Cookies to operate our Service.

0.2. Preference Cookies: We use Preference Cookies to remember your preferences and various settings.

0.3. Security Cookies: We use Security Cookies for security purposes.

Other Data

While using our Service, we may also collect the following information: sex, age, date of birth, place of birth, passport details, citizenship, registration at place of residence and actual address, telephone number (work, mobile), other data.

Use of Data

IGLYO aisbl uses the collected data for various purposes:

0.1. to provide and maintain our Service;

0.2. to notify you about changes to our Service;

0.3. to allow you to participate in interactive features of our Service when you choose to do so;

0.3. to provide customer support;

0.4. to monitor the usage of our Service;

0.5. to detect, prevent and address technical issues;

0.6. to fulfil any other purpose for which you provide it;

0.7. to provide you with email instructions, etc.;

0.8. to provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information;

Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

Transfer of Data

Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside Belgium and choose to provide information to us, please note that we transfer the data, including Personal Data, to Belgium and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

IGLYO aisbl will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to another  organisation.

Disclosure of Data

We may disclose personal information that we collect, or you provide:

0.1. Disclosure for Law Enforcement.

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities.

0.2. Other cases. We may disclose your information also:

0.2.1. to fulfill the purpose for which you provide it;

0.2.2. with your consent in any other cases;

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Your Data Protection Rights Under General Data Protection Regulation (GDPR) 

If you are a resident of the European Union (EU) and European Economic Area (EEA), you have certain data protection rights, covered by GDPR.

We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please email us at tudor@iglyo.com.

In certain circumstances, you have the following data protection rights:

0.1. the right to access, update or to delete the information we have on you;

0.2. the right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete;

0.3. the right to object. You have the right to object to our processing of your Personal Data;

0.4. the right of restriction. You have the right to request that we restrict the processing of your personal information;

0.5. the right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, machine-readable and commonly used format;

0.6. the right to withdraw consent. You also have the right to withdraw your consent at any time where we rely on your consent to process your personal information;

Please note that we may ask you to verify your identity before responding to such requests. Please note, we may not be able to provide Service without some necessary data.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Our Policy on “Do Not Track” Signals:

We honor Do Not Track signals and do not track, plant cookies, or use advertising when a Do Not Track browser mechanism is in place. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children’s Privacy

Our Services are not intended for use by children under the age of 18 (“Child” or “Children”).

We do not knowingly collect personally identifiable information from Children under 18. If you become aware that a Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us by email: tudor@iglyo.com.

This Privacy Statement was created for iglyo.com by PolicyMaker.io on 2020-07-15.