June 23, 2022

IGLYO Annual Members’ Conference 2022 | 13-17 October

Events, LGBTQI, IGLYO, Members

Visual displaying Tubes, spheres, cubes and oval shapes floating around on a light blue background with the information about the AMC Brussels and the logos of IGLYO and its funders.

 

About the AMC Brussels 2022

When was the last time you had an opportunity to travel, meet new people, share experiences face to face, participate in insightful in-person workshops, and shape the future of the LGBTQI Youth movement together with more than 70 LGBTQI young activists from across the Council of Europe Region? Here’s a chance to do exactly that!

After 2 years of Zoom meetings and screen tiredness, the largest LGBTQI Youth gathering in Europe is back! We will indeed once again gather with representatives of all IGLYO Member Organisations in Brussels, Belgium, on 13-17 October 2022 for a long-awaited and not-to-miss in-person IGLYO Annual Members’ Conference.

We will provide more information soon about the exact location, programme and voting documents, but you can already find more information below and ask your organisation’s delegate to register by 26 August 2022!

Learn more and register now

Important: We kindly ask you to carefully read ALL the information below before your organisation’s delegate registers to understand who from your organisation can and should attend the AMC, how to pay and register, how can IGLYO reimburse your travel, etc.

What is the IGLYO Annual Members Conference and why should I attend?

The IGLYO Annual Members Conference (AMC) is an important moment for you and other Member Organisations of IGLYO to network, take part in workshops, learn about IGLYO’s current structure and activities, and cast your vote on statutory issues. In other words, it is your chance as a Member to have your say and contribute to setting the direction of IGLYO for the future. It is also an amazing opportunity for us to meet all together in person and have fun after 2 years of online events!

 

Do I need to be part of a Member Organisation to participate?

Only representatives of IGLYO Member Organisations (see full list here) can register for IGLYO’s Annual Members’ Conferences. If you are not representing an IGLYO Member Organisation, your organisation will have to become an IGLYO Member before you can register for the AMC. You can find more information about our membership and how to become a member on this page​.

 

Who from my organisation should attend?

We kindly ask each Member Organisation to have one official representative to participate in the AMC. To decide which person from your organisation should participate, we warmly encourage you to go over our Attendance Priority Checklist. Everyone should indeed have the opportunity to attend IGLYO’s AMCs, just like all identities should equally be represented in the discussions. As IGLYO is an LGBTQI youth development organisation, we also encourage you to send a representative who is between 18-30 years old.

 

What if no one from my organisation can attend?

If no one from your organisation can join the AMC, please inform us and consider giving a proxy vote to another organisation that will be present. The proxy vote form can be found here.

 

How to register and pay?

Please follow these steps to complete your registration:

  1. Fill out the registration form by 26 August 2022 to register for the IGLYO AMC Brussels 2022.
  2. In order to receive updates about the AMC, you need to put yourself as the “Billed Contact” on the “Contact Details” page. You can then choose to use your personal billing information or that of your organisation in the “Billing Information” section.
  3. During the registration, you will be asked to set up a password for your Glue Up account if you do not have one already. Your Glue Up account will allow you to access your registration status easily and interact with other participants.
  4. Once you register, we will review your registration to make sure that you represent a Member Organisation and that no one else from your organisation is already registered.
  5. Once we approve your registration, you will receive an email with instructions on how to pay. You will have the possibility to pay online via credit card or PayPal, or by bank transfer. If you choose to pay by bank transfer, you need to settle the registration fee within 15 days after the registration.
  6. Once the fee is paid, you will be registered for the event and you will receive your e-ticket!

Before registering, please make sure that your organisation has agreed for you to be their only representative, and that you ran through our Attendance Priority Checklist to decide which representative should attend. Please also note that the AMC is only open to IGLYO Member Organisations, and that only one representative per Member Organisation can attend.

 

How much does it cost and what does IGLYO cover?

The fee to participate in the AMC is 50€ per participant and IGLYO will cover all expenses related to your participation (travel, accommodation, food).

IGLYO will be booking and providing accommodation for everyone who registers for and attends the event. However, you are expected to book and pay for your delegate’s travel to the event and we will reimburse your travel costs up to 300€ after the conference as long as you comply with our reimbursement policy requirementsPlease carefully read our full travel reimbursement policy here.

If you are currently facing difficulties due to the financial conditions in your country, please get in touch with our Admin Officer Maruschka at maruschka@iglyo.com.

How does IGLYO reimburse my travel?

Please carefully read our full travel reimbursement policy here.

Can I be refunded or transfer my ticket if I cannot attend anymore?

The conference fee is fully refundable up until 28 September 2022 (2 weeks prior to the event), after which it is no longer refundable. Your conference fee can be transferred to another person who will attend from the same Member Organisation up until 10 October. To ask for a refund, or to transfer your conference fee to a different attendee, please email our Admin Officer Maruschka at office@iglyo.com.

Questions and contact

If you have any questions about the AMC, please get in touch with our Engagement Officer Petra at petra@iglyo.com, or our Admin Officer Maruschka at maruschka@iglyo.com.

IGLYO is funded by the Citizens, Equality, Rights and Values (CERV) 2021-2027 programme of the European Union, the Dutch Ministry of Education Culture & Science, and the European Youth Foundation of the Council of Europe.

More information about the exact location in Brussels, the programme and voting documents will be provided shortly — stay tuned!

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