call for conference host organisation

Conference Title: Bring Everyone In
Preparatory Meetings: 3 – 5 May 2016
3 – 4 September 2016
Conference: 5 – 9 September 2016 (5 working days, excluding travel)
Participants: 30 (excluding the prep team)
Funding requirements: €9,000 – €10,000 (co-funding)


Deadline: 29 February 2016

IGLYO is happy to announce a call for a host organisation of the ‘Bring Everyone In’ conference, to be held in September 2016. The event is kindly supported by the European Youth Foundation of the Council of Europe, but requires co-funding mainly for accommodation, catering and venue hire.

In the last few years, IGLYO’s work on social inclusion has highlighted that the LGBTQI youth movement and its own membership composition do not accurately reflect the ethnic diversity of its constituency. The recent migration and refugee crisis within Europe and the anticipated reactions of nationalistic discourse also point to the need for the LGBTQI movement to work more intersectionally.

The international conference “Bring Everyone In” will connect LGBTQI youth leaders of diverse ethnic identities from across Europe. The aim of the conference is for the participants to become aware of racial/ethnic concepts and issues, and to gain knowledge, motivation and skills to work towards increased inclusion and participation of diverse ethnic identities within their organisations and wider LGBTQI community. At the same time, participants will be empowered to work towards changing their own ethnic communities towards becoming more inclusive of people who identify as LGBTQI.

This will be achieved through:

  • translating the strategies identified during a topic-based roundtable with experts into high quality content for the conference by an ethnically diverse preparatory team
  • organising non-formal workshops to explore and discuss the theme, as well as transfer knowledge, skills and build motivation of participants
  • facilitating multi-cultural dialogue, peer exchanges and peer learning
  • contributing to and providing feedback for an online campaign addressing racial and ethnic diversity within the LGBTQI community
  • producing a thematic learning resource in a video format which will be published online after the conference

How would my organisation benefit?
The conference is a key activity in delivering IGLYO’s strategic priorities, specifically in relation to social inclusion and intersectionality, which are part of its current priority themes. The conference will be open to LGBTQI youth and student activists from across Europe, particularly from IGLYO Member Organisations. This will provide you, as the hosting organisation, a unique opportunity to raise your profile amongst other IGLYO members and partner organisations, while raising your organisational competence on the topic and gaining experience in organising international youth events.  There will also be opportunities throughout the conference for your organisation to demonstrate its work and share best practices.

What does IGLYO expect from the hosting organisation?
Hosting a conference is a big responsibility for any member organisation. The preparation and implementation of the event will require certain resources. IGLYO will bring the majority of the funding, but it will be necessary to find co-funding to help cover the costs. The process of searching for this funding must be included within your application.

Be assured that IGLYO will cooperate closely with you to ensure that the event is a success. We will provide extensive support and you will never be on your own left to organise everything.

Host organisation’s profile:

  • Capacity to welcome 30+ LGBTQI youth and student activists from across the Council of Europe member states.
  • Motivation to spend the time and effort necessary to organise this event (i.e. regular contact by e-mail, monthly online meetings, and one or two preparatory meetings held in the city of the conference)
  • Ability and resources to seek local and/or national funding for the event
  • Ability to recruit, train and co-ordinate a group of volunteers to manage logistics during the event
  • Experience hosting conferences/large meetings and an understanding of the planning required
  • Be able to work in English
  • Be a member organisation of IGLYO

Note: While the host organisation will have the opportunity to contribute to the conference programme through certain sessions, the key responsibilities require leading on all logistical matters, including but not limited to: provision of accommodation and food, finding and booking a conference venue, etc.

If you are interested in hosting this event, we would love to hear from you! Please fill out and submit the Application Form no later than 29 February 2016.

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